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Education Commission Report No.7 Quality School Education Appendix d - Sample proforma of an annual report

 

Appendices D
Sample proforma of an annual report

 

 

School Mission

Our school aims at educating students to become well-informed and good-mannered youths. We make every effort to provide a free and happy environment for students to learn to live with, respect and help other people. At the same time, we equip students with knowledge and self-learning skillsm and enhance their cultural and aesthetic awareness as well as develop their physical fitness. Our ultimate goal is to develop students into healthy, thinking, civic-minded and responsivle citizens.

Our School
Brief Introduction of the School

1. Our school commenced operation in 1965 with a view to providing secondary school education to tenagers. We now operate 29 classes. Since the school was built according to the standards 30 years ago, the school premises can be improved in terms of the number of special rooms and basic facilities. Nonetheless, major repair works took place in the past year with internal and external walls repainted.


Our Students

Class Organization

2. In the 96-97 school year, our school operated 5 classes each at Secondary 1 to Secondary 5 and 2 classes each at Secondary 6 and 7. There were 528 boys and 547 girls. 87% of the secondary 3 students were promoted to secondary 4 in our school. As for the Secondary 5 graduates, 32% and 14% of them secured Secondary 6 places in our school and other schools respectively.

 

Unfilled laces

3. the percentage of unfilled places in our school in the past three years is as follows:

Chart 1


Our teachers

Qualifications of Principal and Teachers

4. There were 58 teachers in our school, and their qualifications are shown below:
     
    *
    71% of them possessed a bachelor's degree
    *
    91% of them were formally trained in teaching
    *
    14% of them had higher degrees
85% of the classes were taught by subject-trained teachers.

 

Teaching Experience

5. The experience of the teachers in the profession is summarized below:

Chart 2

 

Staff Turnover

6. Staff turnover rates in the past three years are shown below:

Chart 3


Major Features and Arrangements

 

7.
Management and planning
     
    *
    With the addition of a parent representative, there were seven memvers in the School Management Committee. Other than the three rehular meetings, the School Management Committee had two extra meetings this year to discuss the feasibility of joining the School Management Initiative
    *
    The School Executive Committee held its meeting every Wednesday to discuss school affairs
    *
    All subjects were supervised by their respective heads of department. Meetings were held by each department to work out strategies and revise curriculum contents and schedules whenever necessary
    *
    The school authority encouraged staff participation in setting school goals. For this purpose, four general staff meetings were held this year

Professional development for teaching staff

With regard to staff development, the following took place in the 96/97 school year:
     
    *
    Our Principal published a thesis - " Curriculum Management in Secondary Schools" - in an educational journal
    *
    Our teaching staff (including the Principal) attended local and overseas educational seminars for 16 man-times
    *
    In April 1997, the Principal and 16 teachers went to Guangzhou for experience- sharing with the staff of Guangzhou No. 2 Secondary School
    *
    Three staff development days were held for all the teachers. The activities were:
     
    *
    Seminar on school culture
    *
    Workshop on school-based curriculum tailoring methods
    *
    Visit to the Hong Kong South East Asia International School
    *
    Attendance at seminars, workshops and courses organized by the Education Department and other educational institutions constituted 78 man-times
    *
    Three non-graduate teachers pursued degree programmes

Curriculum

     
    *
    The subject Travel and Tourism was added to the Secondary 4 curriculum
    *
    The self-devised programmes of "English Course for Secondary 3 New Arrival Students" and "Understanding China" were accepted by the School-based Curriculum Project Scheme of the Education Department
    *
    To equip our students with information technology, all students starting off from the 96/97 school year would receive training in word processing, including Chinese input methods
    *
    As from the 96/97 school year, Chinese was adopted as the teaching medium in Secondary 1. This would be extended to higher levels progressively
    *
    To raise students' English standard, a review on English Language teaching was under way
    *
    Other than using a conventional question-and-answer type of assessment in examinations, our school adopted other forms of assessment such as project work

Teaching and learning policy

     
    *
    To develop students' thinking, classroom teaching stressed training students in questioning skills and encouraging them to exchange views. It aimed at fostering an interactive learning environment
    *
    To motivate learning and develop students' learning skills, teachers attempted to integrate knowledge of other curriculum areas into their respective subjects

Homework policy
     
    *
    Secondary 1-3 students were expected to spend 1.5 hours per day on homework while their counterparts at senior levels would spend 2.5 hours. There was time spared for participation in sports, music and art activities and community services

Physical training

     
    *
    The "Getting Fitter" scheme was introduced, and each student was required to practise distance run and simple gymnastics

Music training
     
    *
    The activity "Everyone has a festive song" was launched to ensure that all students could at least sing one song in tune

Student guidance & discipline

     
    *
    Under the Whole-school Guidance Scheme, attempts were made to have students brought up in a positive, happy and healthy environment
    *
    Under the "Peer Guidance" scheme, a senior level student was assigned as mentor to each Secondary 1 student to facilitate the latter's adaptation to secondary school life
    *
    The "Atonement of Demerits by Merits" scheme was introduced to encourage misbehaved students to positively rectify their behaviour

Students' Union

     
    *
    Members of the Executive Committee were elected through direct election
    *
    The Union helped organize extra-curricular activities
    *
    There was a whole-school survey on students' views on the school

Home-school communication

     
    *
    The Parent-Teacher Association held its meeting once every two months to exchange experience in parenting

Community links

     
    *
    To enhance students' civic-mindedness and their desire to serve the community, links were established with our community. In the 96/97 school year, we established partnership with a home for the elderly in the district, and organised three fun- fairs for the old people there. Besides, we took part in community activities like flag-selling and the Clean Hong Kong Campaign


School Finance

8.
 
Income
Expenditure
Balance B/F (Government Funds and School Funds)
$ 4,000
 
Government subsidies
$28,939,937
 
School fees and other income
$ 80,000
 
Teaching staff salaries
 
$24,763,290
Non-teaching staff salaries
 
$ 1,422,537
Utility expenses
 
$ 1,550,000
Staff training
 
$ 6,000
Student discipline, career and guidance services
 
$ 19,000
Audio-visual aids (addition of 5 sets of computers)
 
$ 125,000
New library books
 
$ 201,000
Extra-curricular activities
 
$ 33,000
Furniture and equipment
 
$ 242,110
Repair and maintenance
 
$ 541,000
Miscellaneous expenses
 
$ 60,000
Funds raised by the school
$ 100,000
 
Installation of air-conditioners in the library
 
$ 100,000
Balance C/F
 
$ 25,000
Total
$29,123,937
$29,123,937


Performance of the Students

Targets

9. Our school aimed at developing students' moral, intellectual, physical, social and aesthetic aspects in a balanced way and expected the Secondary 5 graduates to meet the following targets:
     
    *
    obtaining Grade C or above in conduct
    *
    gaining Grade E or above in HKCEE Chinese Language, English Language and Mathematics as well as meeting at least the minimum requirements for admission to Secondary 6
    *
    acquiring skills in at least 4 kinds of ball games or athletic activities and having taken part in at least one event in the annual athletic meet
    *
    joining at least one club/society in each school year, with a record of not less than 30 hours of social services within 5 years
    *
    participating in at least one music or art-related activity in each school year and having acquired skills in playing one musical instrument, dancing item or other forms of art

Achievement Rate
The diagram below shows the percentage of students meeting the targets in the past three years:

Chart 4

 

Current Pursuits of S.7 Graduates

10. The diagram below shoes the position of academic and other pursuits of the 1996-97 Secondary graduates:

Chart 5

 

Weight of Students

11. The diagram below shows an analysis of the weight of students:

Chart 6

 

Performance of the Students

HKCEE Results

12. Academic Attainment in the Hong Kong Certificate of Education Examination (HKCEE)
Our school attained the following results in each of the subjects groups in the past thrss years:

Chart 7

comparison of HKCEE Results with Those of Students of Similar Ability in the Territory
The diagram below is a comparison of the HKCEE attainment of our students with those of similar academic ability in the territory in the past three years:

Chart 8

Comparison of HKCEE Results with Those of Students of Similar Ability in the district
If the 1997 Secondary 5 graduates were streamed into the three groups of above average, average and below average in acacordance with their academic performance on admission to Secondary 1, their academic attainment in the HKCEE when compared with those of similar academic ability in the district would be as follows:

Chart 1

 

Performance of the Students

HKALE Results

13. Academic attainment in the Hong Kong advanced Level Examination (HKALE)
Our school attainedthe following results in each of the subjects or subject groups in the past three years:

Chart 1

 

Extra-curricular Activities

14. In order to encourage students to make full use of their leisure time and to take part in extra-curricular activities and social services, our school organized 58 kinds of extra-curricular activities. Participation in the activities totalled 4,856 man-times. Besides, 98 students joined either the Boy Scouts or the Girl Guides while 142 students joined the Community Youth Club.

 

Social Services

15. Details on the participation of social services were as follows:
     
    *
    276 teachers and students took part in the Tsing Ma Bridge Walkathon held by the Community Chest
    *
    385 students took part in flag-selling
    *
    77 students participated in the three fun-fairs arranged for a home for the elderly
    *
    Our school took part in the Clean Hong Kong Campaign 357 man-times

 

Inter-school Activities

16. Our school joined inter-school competitions and gained the following prizes:

 

Category
Prize
Music
     
    *
    2 second runners-up in the Anti-Crime Song Writing competition
    *
    2 champions and 1 first runner-up in the Hong Kong Schools Music Festival
    *
    5 first runners-up in the inter-school instrumental competition
athletics
     
    *
    champion in B grade boys 4x100m relay
    *
    second runner-up in C grade girls 100m hurdle
Ball games
     
    *
    first runner-up in B grade boys basketball competition
    *
    champion in A grade girls volleyball competition
    *
    champion in C grade girls table tennis competition
Verse speaking
     
    *
    champion in Hong Kong Schools Solo Verse-speaking
    *
    champion in Hong Kong Schools Choral Verse-speaking and second runner- up in overall choral group competitions
Swimming
     
    *
    first runner-up in A grade girls 100m breast stroke
    *
    second runner-up in C grade boys 200m free style


Year-end Summary

Achievements of the Year

17. The achievements of the school in the various aspects were to our satisfaction. Based on the work targets set in the 1995/96 Annual Report, we attained the following:

 

1996/97
development
Achievement
Broadening of the curriculum
     
    *
    The addition of the subject "Travel and Tourism" in the Secondary 4 curriculum
Promotion of information technolog
     
    *
    The purchase of five sets of computers for teaching and learning purposes
Enhancement of learning effectiveness
     
    *
    The implementation of Chinese as the medium of instruction in Secondary 1
Development of students' moral and civic awareness
     
    *
    The increase in extra-curricular activities and social services
    *
    The establishment of links with a home for the elderly in the district and the organization of activities for the elderly there
Enhancement of students' thinking skills
     
    *
    Five minutes were set aside in each lesson for students' questioning and exchange of views
Development of students' creativity
     
    *
    The adoption of new forms of assessment, such as project work

 

Key Issues for Action

18. Through the experience of operation in the 96/97 school year, we have noted the following:
     
    *
    Seven of our very experienced teachers will retire in two years' time. As they are currently shouldering significant administrative duties, their retirement will have much impact on the administration of the school
    *
    Our school is able to train up a small number of students to be proficient in English each year. However, there is still much room for the majority of the students to improve their English. Students' command of Chinese is generally acceptable; yet, students good at the subject are few. Staff of the Chinese Department thus have to explore ways to raise students' Chinese standard
    *
    Though there have been discussions on school-based curriculum in each of the subject panels, a systematic study on the issue is yet to be conducted


Development Plan

Long-term Plan

     
    *
    A balanced development in the moral, intellectual, physical, social and aesthetic aspects
     
    *
    It is hoped that within the next three years, there will be a 75% passing rate in each of the subjects in the HKCEE and HKALE. Our school will provide suitable curricular arrangements to suit students of varied abilities so that their academic attainment will exceed that of other students of comparable academic ability
    *
    Other than taking part in sports, art and music activities, all students have to attain a specified standard in these aspects
    *
    The school will set up a comprehensive student guidance scheme with a view to helping students in academic, non-academic, social and family problems
    *
    Improvement in the structure of various committees and working groups in the school as well as promotion of learning among the teachers
    *
    Implementation of inclusive education so that students with special educational needs will be catered for and provided with suitable support
    *
    Establishment of closer links with parents so that parents can share the goals of our school and are well- informed of school policies

 

Plan for 1997-98

     
    *
    Special attention will be paid to the academically weak. Efforts will also be made to analyze why they perform unsatisfactorily and to work out solutions
    *
    A comprehensive programme in raising students' Chinese standard will be launched. Various teaching methods will be adopted to help students attain a higher Chinese standard
    *
    Despite a general rise in academic achievement in the current year, there is still no breakthrough. The school will therefore explore ways of helping students acquire higher-level thinking skills
    *
    The existing forms of assessment have proved to be effective. Nonetheless, a special team will be set up to refine the system
    *
    Attempts to promote sports and music activities have reaped initial success. In the coming year, efforts will be extended to include art activities
    *
    Activities launched in the current year to promote moral and civic education were rich and appropriate. In general, the students are rule-abiding and the school will further deliberate ways to bring about a more relaxed and happier school atmosphere
    *
    Staff development programmes will focus on the use of Chinese as the medium of instruction and the application of information technology in teaching
    *
    Since there are quite a number of inexperienced teachers, a "mentor" system will be introduced. The school will also work out succession plans for the retiring senior teachers
    *
    To prepare for the implementation of inclusive education, the school will take an active role in joining public education activities to enhance teachers' and students' understanding of disabilities

 

 

 

Last revision date: 20 January 2010
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