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Strengthening the Governance and Internal Control of DSS Schools

 

EDB Circular No. 7/2012 on Improvement Measures to Strengthen the Governance and Internal Control of Direct Subsidy Scheme (DSS) Schools
 
http://applications.edb.gov.hk/circular/upload/EDBC/EDBC12007E.pdf

 

 

A.  Completion of the Self-evaluation Checklist (the Checklist)
  

DSS schools may adapt the Checklist to suit their own needs. Nevertheless, any variation from the Checklist should be approved by the School Management Committee (SMC)/Incorporated Management Committee (IMC) and documented.

 

Part one of the Checklist should be completed by the SMC/IMC while parts two to four of the Checklist should be completed by Principal/ Heads of Functional Committees

 

To ensure timely review of school-based policies and procedures, DSS schools are expected to complete the Checklist within three months after the end of each school year, i.e. by the end of November. 

 

All DSS schools should forward the completed Checklist of a certain school year to their respective Governance Review Sub-committee (GRSC) for review in the following school year.

 

 

B. Essential Items to be discussed at SMC/IMC Meetings
 
DSS schools have to put up the essential matters to their SMC/IMC for discussion and approval as from the 2012/13 school year to forestall any inadvertent oversight of important administrative and management matters.
 

 

C. Establishment of the Governance Review Sub-committee (GRSC)

 

 

To assist the SMC/IMC in reviewing key management and financial control systems and procedures.

 

  
 

 

D. Management and Financial Audit (MFA)
  
  
E.Other Reference/Resources
  

1.  Declaration of Conflict of Interest

 
a. EDB Circular No.17/2012
  
  
b. Best Practice Checklist - Governance and Internal Control in Schools, issued by ICAC
  
2.  Human Resources and Personnel Matters
 

a.

Staff Recruitment

   
 
   

b.

Appointment Matters

 
          
 Samples for private schools: 
 
 
 
   
   

c.

Outside Work