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Appointment Matters

 

Circular

 

Measures for Strengthening the Protection of Students: Appointment of Teaching and Non-teaching Staff in Schools


Sexual Conviction Record Check (SCRC) Scheme 

Note: For details of the scheme (such as protocol, application procedures and a template for documentary proof of possible employment related to children or mentally incapacitated persons from employers), please visit the SCRC Website.

 

Points to Note / Best Practice / Codes of Practice on Employment

Aided Schools

Samples

 

e-Appointment System for Aided Schools

  • Aided Schools can access the School Desk of the e-Appointment System for Aided School (“EASAS”) via this link and the designated user accounts.  Besides, schools can also access the School Desk of the System through the Common Log-On System (CLO).
  • Letter to Principals of all aided schools (including special schools) (April 2023) PDF
  • Videos of the Online Briefing Sessions on EASAS NEW in May 2023) 

 

Appointment Forms

(Note: Schools can use the e-Appointment System for Aided Schools (“EASAS”) for the submission of appointment forms of teaching and non-teaching staff (“appointment forms”).  Starting from the 2024/25 school year, schools must submit e-appointment forms via EASAS.  The appointment form in paper form will be no longer in use by the Education Bureau.  We strongly advise schools to familiarise themselves with the operation of EASAS as soon as possible and handle staff appointment matters via EASAS, including requesting appointees to fill in the e-appointment form via EASAS.  For the operation and arrangement of the EASAS, please refer to the information provided in the above “e-Appointment System for Aided Schools”.)

  • Appointment Forms of Teaching Staff in Aided Schools (Update in September 2023)
    • Aided Primary Schools MS Word PDF
      • Notes for Completing the Form with Worked Example PDF ( Update in September 2022)
    • Aided Secondary Schools MS Word PDF
      • Notes for Completing the Form with Worked Example PDF ( Update in September 2022)
    • Aided Special Schools MS Word PDF  
      • Notes for Completing the Form with Worked Example  PDF 
    • Notification of Changes in Teacher's Personal Data  PDF 

 

  • Appointment Forms of Non-teaching Staff in Aided Schools (Update in September 2023)
    • Aided Primary Schools MS Word PDF
    • Aided Secondary Schools MS Word PDF
    • Aided Special Schools MS Word PDF 
    • Notification of Changes in Non-teaching Staff Record PDF 

 

Appointment Related Forms (Update in August 2022)

  • For Teaching Staff/Specialists in Aided Schools
    • Staff Promotion MS Word PDF 
    • Acting Appointment (for Substantive Appointment) MS Word PDF
    • Acting Appointment (for Administrative Convenience) MS Word PDF
    • Acting Appointment (Notification of Change in Acting-up Rate from 90% to 100%) MS Word PDF
    • Acting Appointment (Notification for Adjustment of Acting Allowance of Teacher on Acting Appointment Taking Leave/Absence for More than 3 Consecutive Days) MS Word PDF
    • Regrading  to Graduate Teachers in Secondary Schools MS Word PDF 
    • Regrading to Graduate Teachers in Primary Schools MS Word PDF 

 

Guidelines and Points to Note

 

Job-sharing

 

Arrangements for Surplus Teachers and Laboratory Technicians

 

Special Pay Arrangement for Stepped-down Staff

Application Forms with Rectification Plan (Update in August 2023)

  • Aided Primary Schools MS Word PDF
  • Aided Secondary and Special Schools MS Word PDF

 

Private Schools

Samples

 

Points to Note