Appointment Matters

Circular

• EDBC No. 5/2005

Measures for Strengthening the Protection of Students: Appointment of Teaching and Non-teaching Staff in Schools

• EDBC No. 7/2021

• Questions & Answers compiled by EDB ( in September 2022)
• Frequently Asked Questions compiled by Hong Kong Police Force
• Checking Form 

Note: For details of the scheme (such as protocol, application procedures and a template for documentary proof of possible employment related to children or mentally incapacitated persons from employers), please visit the SCRC Website.

Points to Note / Best Practice / Codes of Practice on Employment

• Matters relating to Medical and Health Condition of Staff in Schools 
• Code of Practice on Employment under the Sex Discrimination Ordinance  (Link to the Equal Opportunities Commission website)
  
• Code of Practice on Employment under the Disability Discrimination Ordinance  (Link to the Equal Opportunities Commission website)
  
• Family Status Discrimination Ordinance Code of Practice on Employment  (Link to the Equal Opportunities Commission website)
• Race Discrimination Ordinance Code of Practice on Employment  (Link to the Equal Opportunities Commission website)
• Code of Practice against Discrimination in Employment on the Ground of Sexual Orientation  (Link to the Constitutional and Mainland Affairs Bureau website)
• Code of Practice on Human Resource Management issued by the Office of the Privacy Commissioner for Personal Data
• Best Practice Checklist: Governance and Internal Control in Schools - Chapter 6 "Staff Administration" issued by Independent Commission Against Corruption

      

Aided Schools

Samples

• Letter offering Appointment ( in May 2016)
• Conditions of Service  ( in June 2020)
• Letter of Acceptance  ( in May 2016)
• Certificate of Service ( in November 2015)
• Letter for Resignation/Retirement of Teacher ( in April 2017)
• Letter for Resignation/Retirement of Non-teaching Staff 
• Promotion of Laboratory Technician

Appointment Forms ( in August 2022)

• Appointment Forms of Teaching Staff in Aided Schools
  • Aided Primary Schools 
    • Notes for Completing the Form with Worked Example  ( in September 2022)
  • Aided Secondary Schools 
    • Notes for Completing the Form with Worked Example  ( in September 2022)
  • Aided Special Schools    
    • Notes for Completing the Form with Worked Example   
  • Notification of Changes in Teacher's Personal Data   

• Appointment Forms of Non-teaching Staff in Aided Schools
  • Aided Primary Schools  
  • Aided Secondary Schools  
  • Aided Special Schools   
  • Notification of Changes in Non-teaching Staff Record  

 

e-Appointment System for Aided Schools

• Aided Schools can access the School Desk of the e-Appointment System for Aided School (“System”) via this link and the designated user accounts.  Besides, schools can also access the School Desk of the System through the Common Log-On System (CLO). (  in August 2022)

Appointment Related Forms ( in August 2022)

• For Teaching Staff/Specialists in Aided Schools
  • Staff Promotion  
  • Acting Appointment (for Substantive Appointment) 
  • Acting Appointment (for Administrative Convenience)
  • Acting Appointment (Notification of Change in Acting-up Rate from 90% to 100%)
  • Acting Appointment (Notification for Adjustment of Acting Allowance of Teacher on Acting Appointment Taking Leave/Absence for More than 3 Consecutive Days)  
  • Regrading  to Graduate Teachers in Secondary Schools   
  • Regrading to Graduate Teachers in Primary Schools   

Guidelines and Points to Note

• School Administration Guide – Chapter 7 "Personnel Matters"
• Checklist for Recruitment Procedures in Aided Schools   ( in May 2020)

Job-sharing

• Guidelines on the Handling of Job-sharing in Aided Schools ( in August 2019)

Arrangements for Surplus Teachers and Laboratory Technicians

• Arrangements for Surplus Teachers and Laboratory Technicians of Aided Secondary Schools and Special Schools in the 2022/23 School Year   ( in May 2022)

Special Pay Arrangement for Stepped-down Staff

Application Forms with Rectification Plan ( in August 2022)

• Aided Primary Schools  
• Aided Secondary and Special Schools  

Private Schools

Samples

• Letter offering Appointment
• Conditions of Service  ( in June 2020)
• Letter of Acceptance ( in August 2019)

Points to Note

• Handling Appointment Matters in Private Schools ( in August 2021)