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Main content start

Workflow of IMC Establishment and Related Matters

 

  • Workflow of IMC Establishment
    • Workflow on Establishing IMC PDF (93 KB)

      (According to Section 40BU of the Ordinance, a planned aided school shall submit a draft of the constitution of the proposed incorporated management committee not later than 6 months before the scheduled opening date.)

 

  1. Sponsoring body prepares the Draft Constitution the Incorporated Management Committee.

     

  2. Sponsoring body submits the draft constitution in triplicate together with the completed "Submission of Draft Constitution of Incorporated Management Committee".

     

    1. Download:

      "Submission of Draft Constitution of Incorporated Management Committee (Form IMC-2a)" - For Operating Schools

    2. Download:

      "Submission of Draft Constitution of Incorporated Management Committee (Form IMC-2b)" - For Planned Schools

     

  3. For schools under Direct Subsidy Scheme, or the specified schools stipulated in Schedule 3 of the Ordinance, the sponsoring body shall submit the draft constitution within 6 months after the submission of the "Notice of Intention to Establish Incorporated Management Committee".

     

    1. Download:

      "Notice of Intention to Establish Incorporated Management Committee (Form IMC-1a)" - For Operating Schools

    2. Download:

      "Notice of Intention to Establish Incorporated Management Committee (Form IMC-1b)" - For Planned Schools

     

  4. The Permanent Secretary may approve the draft constitution if she is satisfied that the operation of the IMC in accordance with the constitution is likely to be satisfactory. (the sponsoring body will be informed of the approval)

     

  5. Sponsoring body nominates sponsoring body manager subject to the constitution of the IMC.

     

  6. Teacher manager election is conducted in accordance with the constitution.

    (For planned schools, teacher manager election could be conducted within one year after the establishment of the IMC)

     

    1. Download:

      Guide for Teacher Manager Election (as at 31/10/2014)  PDF (156 KB)

     

  7. Sponsoring body submits the completed " List of Proposed Managers" and "Application for Registration as a Manager".

     

    1. Download:

      "List of Proposed Managers (Form IMC-3)"

    2. Download:

      "Application for Registration as a Manager (Form 6A)"

     

  8. Upon the approval of the list of proposed managers by the Permanent Secretary, the proposed managers will be registered as the managers of the school.

     

  9. The Permanent Secretary issues the certificate of incorporation. At the same time, the name of the IMC, together with the name, tenure of office and category of each manager will be entered in the Register of IMC.

     

  10. The IMC shall give notice in writing of the assumption of office of the first supervisor to the Permanent Secretary within 14 days after its establishment.

     

    1. Download:

      "Notice of Assumption of Office of First Supervisor / Supervisor / Acting Supervisor (Form IMC-4)"

     

  11. Parent-teacher Association and Alumni Association have to review their constitution for the purposes of being recognized by the IMC

     

  12. The IMC shall recognize a body as the recognized parent-teacher association of the school.

     

    1. Download:

      Sample Recognition Letter to Parent-Teacher Association MS Word (20 KB)

     

  13. The recognized parent-teacher association shall conduct the parent manager election within 3 months after the establishment of the IMC.

    (For planned schools, the parent manager election shall be conducted within 3 years after the establishment of the IMC)

     

    1. Download:

      Guide for Parent Manager Election (as at 31/10/2014) PDF (21KB)

     

  14. The IMC or the sponsoring body, as may be provided for in the constitution shall recognize a body as the recognized alumni association of the school.

     

    1. Download:

      Sample Recognition Letter to Alumni Association MS Word (21 KB)

     

  15. The recognized alumni association conducts the alumni manager election.

     

    1. Download:

      Guide for Alumni Manager Election (as at 4/11/2015) PDF (497 KB)

    (If no person is nominated by the recognized alumni association, the IMC may nominate the alumni manager in accordance with the constitution of the IMC)

     

  16. The IMC nominates the independent manager in accordance with its constitution within 1 year after the establishment of the IMC.

 

 

 

 

 

 

 
1.
Question: Can the constitution of the parent-teacher association (PTA) be amended to allow the elected chairperson and vice chairperson of the PTA to take up the posts of parent manager and alternate parent manager automatically?
2.
Question: Who have the right to vote in the election of parent managers?
3.
Question: Is the recognised PTA under the Ordinance the only platform for election of parent managers? Is the number of parent managers limited to one only?
4.
Question: Will a person with more than one capacity have the right to choose the category in which he/she will be nominated as a manager?
5.
Question: Could a recognised PTA retrospectively endorse the PTA chairperson to be the parent manager or the existing parent manager, who was elected before the establishment of the IMC, to be the parent manager of the IMC?
6.
Question: Is there any time limit for nominating an alumnus to register as the first alumni manager?
7.
Question: Can the school set up its IMC on a specific date?