E. Supplementary Notes - Financial Management

Annual School Budgets and Annual Audited Accounts

(i)

Annual Call Letter on Fee Revision and EDBCM on Submission of Audited Accounts

(ii)

ER – Regulation 64 on Accounts

Procurement (for reference only)

(i)

EDBC No. 4/2013 on Procurement Procedures in Aided Schools

http://applications.edb.gov.hk/circular/upload/EDBC/EDBC13004E.pdf

(ii)

Guidelines on Procurement Procedures in Aided Schools

http://www.edb.gov.hk/en/sch-admin/fin-management/procurement-procedures-in-aided-schools/procurement_procedures_in_aided_schs.html

Trading Operations

(i)

ER - Regulation 99A on Business or Trading Operation and regulation 99B on Restriction on Use of Profits Arising from Business or Trading Arrangement by Incorporated Management Committee

(ii)

EDBC No. 10/2016 on Trading Operations in Schools

http://www.edb.gov.hk/attachment/en/sch-admin/fin-management/notes-sch-fin/ref-trading-operations/EDBC16010E.pdf

Acceptance of Donations and Fund Raising Activities

(i)

EDBC No. 14/2003 - Paragraph 16 on Acceptance of Advantages and Donations by Schools and their Staff

16. SMCs should formulate policies to require schools and their staff to handle internal and external businesses of the school in an open, fair, transparent and competitive manner, particularly those concerning nominations and selections and choice of goods/services provided by suppliers/contractors.

http://applications.edb.gov.hk/circular/upload/EMBC/EMBC03014E.PDF

(ii)

EDBC Memorandum (EDBCM) No. 60/2014 on Selection of Quality Textbooks and Curriculum Resources for Use in Schools

(iii)

ER – Regulation 66 on Prohibition of collections without permission of Permanent Secretary

(iv)

Information on Fund-raising Activities in Schools on EDB’s Website

http://www.edb.gov.hk/attachment/en/sch-admin/admin/about-activities/sch-fund-raising/guidelinfundraising_e.pdf

Required Surplus Level in the Operating Reserve

Section 2 of DSS Explanatory Notes (DSS E Notes) - Point 20 (Primary School) or 22 (Secondary School) [or respective clause in School Sponsoring Body (SSB) Service Agreement (SA)]

Primary School:

http://www.edb.gov.hk/attachment/en/edu-system/primary-secondary/applicable-to-primary-secondary/direct-subsidy-scheme/index/ps-e-notes-table1.pdf

Secondary School:

http://www.edb.gov.hk/attachment/en/edu-system/primary-secondary/applicable-to-primary-secondary/direct-subsidy-scheme/index/ss-e-notes-table.pdf

Collection of School Fees and Other Charges

(i)

ER – Regulation 61 on Fees Other than Inclusive Fee Prohibited and regulation 62 on Method of Payment

(ii)

EDBC No. 1/2011 on Collection of Fines, Charges and Fees in Schools under the DSS

http://applications.edb.gov.hk/circular/upload/EDBC/EDBC11001E.pdf