IMC Meeting Arrangement during the Epidemic

　　In general, IMCs convene meetings at least three times in a school year in accordance with its constitution and school managers should also attend the IMC meetings in person.  Due to the severe outbreak of COVID-19, different sectors should tie in with the Government’s anti-epidemic measures to reduce social contact and avoid gatherings.  Some IMCs may discuss pressing issues by video conferencing, endorse relevant records through circulation; or pass resolutions on urgent matters by means of circulation of papers.

　　Taking into account the epidemic situation remains persistent and volatile, to facilitate schools arranging meetings in a flexible and pragmatic manner, this Bureau agrees that in exceptional circumstances such as being affected by an epidemic (e.g. during the period when the EDB announces school closure or suspension of all face-to-face classes and all on-campus activities, etc.), IMCs may hold online meetings by video conferencing after reviewing the overall school-based situation.  Such online meetings can be counted as regular IMC meetings and a manager will be deemed to be present at the meeting if he/she participates in it by visual means. 

　　Nevertheless, we recommend schools to arrange managers to attend meetings in person as far as practicable so as to enhance their communication.   Please note that for meetings held in any manner, the IMC must comply with the relevant provisions of the Education Ordinance and its constitution.

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