A: Schools should ask parents to provide documents to proof that students have genuine financial need (schools may refer to the samples of parent/guardian reply slip/consent form provided by the Education Bureau for reference) and copy of the proof should be properly kept for record and examination, including:
Students receiving subsidies under the Comprehensive Social Security Assistance (CSSA)
In the “Notification of Successful Application” issued by the Social Welfare Department, personal particulars of CSSA recipients, a detailed breakdown of the components of the monthly payment, pay-day, payment method and period of payment are indicated in the notification letter.
Students receiving full grant/half grant of the School Textbook Assistance Scheme (STAS)
In the “Notification of Result” issued by the Student Finance Office, personal particulars of student beneficiaries are listed out. If schools could not validate students’ eligibility because parents have lost the documents concerned, schools may consider validating students’ eligibility by checking the records in the WebSAMS and those records should be downloaded and kept for examination purpose.
Students with limited economic means identified by schools
Subject to different circumstances, schools should ask parents to provide supplementary information to explain the financial hardship they are facing, including:
- Sudden reasons lead to financial difficulties in a family, for example, documentary proof of unemployment, injuries whilst at work, severe illness, loss of breadwinner, etc.
- Reasons of not able to apply for CSSA or STAS, for example, the applicant has held the Hong Kong resident status for less than one year
- Families, who are not eligible to apply for CSSA or STAS because family income exceeds the prevailing limit, have special financial needs, for example, the need to take care of family member with special needs
- Other documentary proof of low family income and asset level, for example, referral letter from school social workers or declaration by parents